Projects & Buildings Subservice

Pilot · accepting pilot sites

Integrated Property & Facilities Services

Your buildings, maintained on a plan rather than on a crisis.

Coordinated operation, maintenance and improvement of built assets, delivered through qualified vendors and reported transparently every month. A pilot subservice of Projects & Buildings.

Propose a pilot site How the pilot works
Pilot scope

What we coordinate.

One coordinator, one register, one monthly report. Physical and regulated work is carried out by qualified vendors appointed with your approval.

  1. 01

    Baseline assessment and mobilisation

    Site walk-through, condition notes and a first asset register, then an agreed start-up plan.

  2. 02

    Planned maintenance coordination

    Schedules for HVAC (heating, ventilation and air conditioning), generators, pumps, lifts and electrical systems, performed by qualified vendors.

  3. 03

    Repairs and small works

    Logged, quoted and approved before work proceeds, with completion checked.

  4. 04

    Cleaning and hygiene

    Specifications and vendor oversight for cleaning and hygiene services.

  5. 05

    Grounds and water

    Grounds upkeep, water supply, storage and drainage coordination.

  6. 06

    Lighting and energy

    Lighting checks, energy use observations and practical improvement options.

  7. 07

    Digital work orders and asset register

    Every request logged, assigned, tracked and closed; assets recorded with condition and service history.

  8. 08

    Inspections and monthly reporting

    Scheduled inspections and a plain-language monthly report: work done, open items, risks and decisions required.

Pilot packages

Three ways to start.

Each package is tailored to the site after the Facility Health Check. Fees, staffing and frequencies are proposed in writing; none are fixed in advance.

  1. 01

    Essentials

    A single site where the owner wants structure without on-site staff.

    • Service desk for maintenance requests
    • Planned maintenance schedule
    • Vendor coordination
    • Monthly report

    Does not include resident labour on site.

  2. 02

    Managed Site

    A site that needs regular attention and oversight.

    • Everything in Essentials
    • Named coordinator
    • Scheduled site inspections
    • Vendor oversight and quality checks

    Inspection frequency agreed in writing.

  3. 03

    Integrated Portfolio

    Owners or institutions with more than one site.

    • Coordination across multiple sites
    • Shared asset register
    • Consolidated portfolio reporting
    • Prioritised improvement planning

    Sites and scope agreed per portfolio.

Pilot journey

Each step is earned, not assumed.

You decide at every stage whether to continue. Schedules and response arrangements are agreed in writing.

  1. 01

    Qualification call

    An initial 30-minute call to understand the site, assets and concerns, and confirm whether the pilot is a fit.

  2. 02

    Facility Health Check

    A paid, scoped assessment of the site and key assets, producing a baseline asset register and priority findings.

  3. 03

    90-day pilot

    A proposed 90-day pilot with written scope, schedules, response arrangements and reporting.

  4. 04

    Annual contract (optional)

    Offered only if the pilot succeeds against agreed measures. It is not automatic.

Boundaries

A coordinator, not a substitute for licensed trades.

  • Iminza coordinates; it does not self-perform regulated work.
  • Engineering and architectural assessment and certification are carried out by appropriately licensed professionals.
  • Electrical, gas, lift, fire, hazardous materials, security and other regulated work is carried out by qualified, licensed providers.
  • Schedules and response arrangements are agreed in writing for each site. There is no 24/7 response promise.
Scope exclusions
  • Construction of new buildings or major structural works
  • Letting, tenant placement or tenant rent collection
  • Property sales or agency
  • Security guarding or armed response
  • Any regulated work by unlicensed persons
  • Insurance, legal or valuation advice
Illustrative photograph of a meeting in an office
Illustrative image. Not a client, site or Iminza team photograph.
Propose a pilot site

Tell us about the site.

Share a short description to arrange the 30-minute qualification call. Please do not send drawings, contracts, security details or other confidential documents through these initial channels.

Email us WhatsApp Call Malawi

"Email us" opens your own email app with a suggested outline. Nothing is sent until you send it. Please do not include confidential or sensitive documents at this stage.

Helpful to include

  1. Site type and location
  2. Main assets (for example generators, pumps, lifts, HVAC, water systems)
  3. Current pain points
  4. Desired timing
  5. Owner or decision-maker contact
Primary Tanzania contact address
PSSSF Commercial Complex, P.O. Box 1269, Dar es Salaam, Tanzania